Beam Suntory is Crafting the Spirits that Stir the World. Rooted in two centuries of family heritage, Beam Suntory has evolved into the world's third largest leading premium spirits company ... where each employee is treated like family and trusted with legacy. With our greatest assets - our premium spirits and our people - we're driving growth through impactful marketing, innovation and an entrepreneurial spirit. Beam Suntory is a place where you can come Unleash your Spirit by making an impact each and every day.
Regional Administrative Coordinator
The following position is open in California, United States.
What makes this a great opportunity?
Opportunity to join one of the most dynamic teams in the business
Support effort behind the increased trade and consumer awareness
Collaboration with sales and marketing organization in market
Region of Role: US Commercial West (based in Los Angeles, California)
This role is responsible for providing administrative support to the General Manager, the region, and its offices. In addition to supporting the region, this role is responsible new hire onboarding administration, time off administration, general user training for the company intranet (Stir), Connect, Concur, region announcements, and liaise with various cross-functional partners to ensure compliance.
Duties and responsibilities include but are not limited to:
Administrative support to the General Manager, such as but not limited to calendar management, travel management, expense reconciliation, meeting preparation and coordination, announcements preparation
Point person in onboarding each Region new hire, including ordering of phone, I9 employment verification, training them on our systems, and overall ensuring they have all the tools and resources needed
Manage the day-to-day operations of all regional offices, such as but not limited to ensuring all employees have necessary security cards, office equipment leases, office supplies, interaction with building owners/maintenance, mail routing
Adeptly handle schedules, including meetings and conference call coordination; coordinate and accurately maintain calendars, updating continually to ensure that all meetings, calls, and commitments are current.
Adeptly plan and handle all logistics for on/offsite Department meetings and market visits as required, including securing transportation, hotel reservations, meeting space, food and beverage, and AV needs. Travel to offsite meetings as requested.
Assist with completion of presentations for recurring monthly meetings, as well as ad hoc
Develop and maintain strong relationships with other administrative support team members and key cross functional partners, addressing issues in a fast-paced environment
Key point person to provide navigation training for Stir, Connect, and various general system mentorship as required
Update and maintain mailing lists, PTO records, and some HR records
Update and maintain team page on STIR site
Assist with arranging inbound distillery visits as required
Assist broader team with administrative duties as requested
Qualifications & Experience
Any Bachelor s degree is preferred
4+ years of administrative experience
4+ years of working in an office environment
Prior experience supporting a sales and marketing team is preferred
Knowledge, Skills, & Abilities
Possess utmost discretion when working with confidential and sensitive information
Advanced knowledge of MS Office
Possess office professional written and verbal communication skills
Possess strong interpersonal skills
Ability to work independent and collaboratively as a team, with and without supervision
Proactive, take initiative, self-motivated, resourceful, and possess sound judgment
Ability to prioritize and manage multiple projects, assignments, and deadlines
Highly detail oriented and organized
Must be able to adapt and be flexible in a fast-paced environment
Ability to sit for prolonged period(s) of time and view computer screen
Ability to travel 25% of time
This is a hybrid role; 60% office and 40% remote
Must possess a valid license to operate motor vehicles
Must be able to lift, push, pull at least 25 lbs.
Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, Sharepoint, Yammer)
At Beam Suntory, people are our number one priority, and we believe our people grow together in diverse and inclusive environments where their unique insights, experiences and backgrounds are valued and respected. Beam Suntory is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, military veteran status and all other characteristics, attributes or choices protected by law. All recruitment and hiring decisions are based on an applicant s skills and experience.