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PA, Administration Assistant, Business Support Assistant

Reading, Berkshire
£24,000 to £27,000
Job Type
13 Sep 2022
Our client one of the worlds largest IT Solutions providers are seeking to recruit a Business Support Assistant and you will bring the below skill set: Pro-active diary management for each director supported, responsible for keeping an overall view of the diary and ensuring that there is an optimum schedule for the meetings; Co-coordinating domestic and international travel on behalf of the directors including accommodation, transfers. Book meeting rooms, catering and AV for director's meetings. Maintain the team's ROB ensuring that the directors and managers are informed of any potential clashes and rescheduling as appropriate. Preparing expenses for each director and providing guidance and policy support to the wider team. Managing logistics for all internal and external meetings / presentations for directors Manage and monitor actions from each sector Leadership meetings. Ensuring all briefing papers and supporting information for internal / external meetings are given to the directors in a timely manner. Providing support for the Director's immediate managers and teams. Assisting the managers on administration matters where needed; Scheduling and co-ordination of all group meetings and off-sites, including logistics, catering, budgets etc. Being the visible presence onsite to act as main point of contact for the teams - being the "face " of your teams when the leads are out of office. There to help and support with queries. Ownership of internal processes for the sectors, including creating Purchase Orders, tracking invoices, ordering Hardware/Software/Procurement. Providing guidance in line with the UK expense policy, and educating assisting managers and their teams with policy. Updating and monitoring org charts and team aliases/distribution lists for each team. Provide support to new starters in your teams - getting them onboard quickly with the things they need including laptops. Delivering high quality and timely responses to incoming emails. Assist the Executive Assistant on adhoc projects for when requested, like the annual conference events. Success Criteria: Provides effective Multi Director Support and enables all staff within their sectorsto work as efficiently and effectively as possible. Presents an enthusiastic and professional image on behalf of the Group, both internally and externallyand at all times. Become an integral member of the administrative community within the wider group. Provide back up support to other admins during busy times & holiday cover. Maintains and seeks to improve administrative processes on behalf of the team and freely shares best practice. Attention to detail - we are dealing with £multi-million accounts. Error free and timely correspondence is essential. Uses initiative appropriate to position, escalating where appropriate. Confident with scheduling across multiple time zones and communicating with colleagues from all countries. Demonstrates exceptional time management, organisation and planning skills. Demonstrates ownership, tracking and follow through to resolution on all queries and issues. A minimum of two years' experience in a similar role with strong organizational skills People Source Consulting Ltd is acting as an Employment Business in relation to this vacancy. People Source specialise in technology recruitment across niche markets including Information Technology, Digital TV, Digital Marketing, Project and Programme Management, SAP, Digital and Consumer Electronics, Air Traffic Management, Management Consultancy, Business Intelligence, Manufacturing, Telecoms, Public Sector, Healthcare, Finance and Oil & Gas
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  • Job Reference: 711159681-2
  • Date Posted: 13 September 2022
  • Recruiter: People Source Consulting
    People Source Consulting
  • Location: Reading, Berkshire
  • Salary: £24,000 to £27,000
  • Bonus/Benefits: Benefits
  • Sector: I.T. & Communications
  • Job Type: Contract