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Medical Administrative Specialist Certified

Portola Valley, California
Job Type
1 Aug 2022
We are hiring an individual who performs a variety of administrative duties to support staff in Clinic, Assisted Living, and Memory Care. If you enjoy partnering with people and are excited about the opportunity to make a difference every day, then this might be for you!

What You Will Do:

Acts as a receptionist to residents entering clinic and assists with inquiries.
Prepares monthly staffing and schedules for CNAs and nurses.
Processes time cards, payroll, and benefits requests.
Completes daily timecard audits and tracks sick calls, time off requests, and all registry use for the Lodge, Gardens, and clinic.
Prepares bi-monthly Registry Utilization Report for three departments and distributes them to the Administrator.
Provides support including filing, handling mail, screening calls, scheduling appointments, pulling charts, directing residents to physician appointments, as needed and coordinating transportation for residents.
Orders, maintains and controls supplies, inventories, and ancillary charges for the Independent Living (IL), Assisted Living (AL), and Memory Care (MC) areas.
Codes all invoices. Assures monthly resident charges are captured on time and submitted to the Business Office.
Calls in medication refills after authorization by physician or nurses.
Opens Medical Records files for new residents, tracking type of contract and exclusions. Coordinates the admission/discharge process, communicating pertinent information to the appropriate departments.
Maintains daily census, admissions, and discharges of IL, AL and MC and issues notice of changes in resident location from IL, AL, MC, or Health Center.
Maintains logs for IL, AL and MC, including but not limited to, incidents, tray service, and number and type of visit to clinic.
Assists in Resident Service Plan updates and maintenance of records by entering updates into the computer.
Informs the Nurse on Duty of any change in residents health, wellness status, or other related matters as reported by staff and family.
Performs other duties as assigned by the Director of Clinic Services and the Director of Assisted Living/Memory Care.
Why Work Here:

You ll be part of an organization that puts its core values-respect, integrity, excellence, service, stewardship, and teamwork-into action every day.
You ll work with residents and staff who are inspiring, talented, caring, and have amazing stories to tell.
You are aligned with our values of Respect, Integrity, Excellence, Service, Stewardship and Teamwork.
We have medical and dental coverage or pay a cash stipend if you are covered on another plan. Life Insurance, Commuter Benefits, Emergency Relief Fund, and much more!
We have salary continuation if you have an approved leave of absence.
We offer on the job training and professional development opportunities.
We offer tuition and/or fee assistance for qualified programs.
Sequoia Living is a Bay Area-based nonprofit organization dedicated to providing older adults with stimulating, joyful living environments and services that support and enrich their lives. Every day, our team members show up with their heads and their hearts, ready to find ways to be better than we were yesterday. If you have a caring heart, enjoy working with older adults, and love the idea of learning something new each day, consider joining our team. You ll never stop growing at Sequoia Living.

Who You Are:

You enjoy working with people and have interpersonal skills.
You can use tact and courtesy in dealing with residents under sometimes trying conditions. You can show patience and understanding.
You like your days do be varied, can handle a fast-paced environment, and don t mind working under pressure.

Who We Are: Founded in 1958, Sequoia Living is a Bay Area-based nonprofit organization dedicated to providing older adults with stimulating, joyful living environments and services that support and enrich their lives. Throughout our six decades as a nonprofit serving Bay Area seniors, we ve learned the importance of connection and collaboration when it comes to providing resources for healthy aging. From our continuing care retirement communities (CCRCs) to safe affordable housing, engaging senior centers, and a purpose-filled volunteer program, we provide friendly environments where people can explore and discover what it means to grow stronger, wiser, and more joyful.

Sequoia Living is an Equal Employment Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status.
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  • Job Reference: 674004517-2
  • Date Posted: 1 August 2022
  • Recruiter: Sequoia Living
  • Location: Portola Valley, California
  • Salary: On Application
  • Sector: Administration
  • Job Type: Permanent